How Can You Support Change in the Workplace

Temps de lecture: 5 minutes

We all know that business transformation often can freak teams out. We’re afraid of not being able to adapt, of losing the wheel. Whether we like it or not, though, change is inevitable in the workplace!

Simply recognizing you need to change—and then actually making the transition—can prove to be a bit like climbing your way out of a canyon. That’s where change management comes in!

In this article, we’ll explore why it’s important to support change in the workplace. If you’ve ever considered changing your working methods, your corporate culture, or even your HR strategy, then you’ve come to the right place! 📍

👉Here we explain the benefits effective change management can bring—as well as the key steps and a few tips for avoiding mistakes along the way. 

Understanding the importance of change

Why is change necessary?

Whether it’s due to technological advances or shifts in the economy or political scene, one thing’s certain: change in business is inevitable. Companies are constantly confronted with new realities and have to stay agile to survive. Just think of a few of the reasons:

• Competitiveness: last year’s infallible strategy may become obsolete this year. Stay the course! Business leaders understand that staying competitive is the only way to survive, so they must constantly observe the competition and adapt to market changes.

• Innovation: To stay ahead of the game, innovation is also essential. Companies must continuously seek and try out new ways of doing business—with both products and services. This is even the case internally, such as with internal processes, management, and tools.

• Rapidly evolving technologies: Technological advances are rapid and impact all sectors. Since the COVID-19 pandemic, teleworking has exploded, as witnessed by a plethora of new tools like enterprise social networks, digital workplaces, and self-management platforms. Impossible to miss, more and more tools are emerging, as also evidenced by the rise of AI! This is forcing companies to make a choice: adapt, or risk being left behind ☠️

For example, Talkspirit offers two revolutionary solutions for businesses:

• Talkspirit: a digital workplace that streamlines communication and collaboration.
• Holaspirit: a self-management solution that improves business agility and transparency.

But how exactly can these solutions transform the way you work? Get a demo of Talkspirit or Holaspirit to find out!

• Having a strong employer brand: With the arrival of new generations on the job market, expectations and working patterns are changing. For example, an EY study states that “88% of millennials believe it’s essential to establish a boundary between personal and professional life.” These demands are forcing companies to adapt in order to attract, retain, and motivate new talent!

As you can see, work life is fraught with pitfalls, forcing us all to change at times. To successfully implement changes that improve not only management but also teams, you’ll need to support them! 🤝 

What are the consequences of failing to support change in the workplace?

If you don’t support change in the workplace, you run the risk of winding up with employees who don’t follow through with your project. Then the change won’t likely be as effective or may even fizzle! So yes—conducting changes without adequate support has serious consequences for your project’s overall success:

• Employees may feel unmotivated to contribute to new initiatives.
• Loss of motivation can lead to confusion, frustration, and resistance.
• These reactions can in turn lead to a drop in productivity, frequent errors, and a general deterioration of the work atmosphere.

The benefits of change management

By supporting change, you can assure your employees that your project is reliable and structured. With the right support, your company will not only survive the change, but also reap many benefits:

• Employees will more readily accept the changes.
• They’ll be more engaged and motivated.
• They’ll be more agile and resilient in the face of any challenges.
• All this will of course boost your company’s overall performance!

Steps to follow to support change in the workplace

Now let’s see exactly how you can support change in the workplace. As soon as the change is announced, you need to build on the trust and commitment of your employees. So, to ensure this change is a success, it’s essential to set up a structured process. This will be your guide for preparing your teams for the change just around the bend.

Step 1: Clearly communicate the need for change

First and foremost, make sure your teams understand why the change is necessary. Explain the reasons behind the decision and the expected benefits to clarify the purpose of the change.

Step 2: Involve employees from the outset

Involve your teams right from the start! Involving them from the outset will encourage them to embrace the change and accept it.

Step 3: Listen to your employees’ concerns and ideas

Take time to listen to your employees’ concerns and ideas. Their feedback can provide valuable insights and help identify potential challenges to anticipate.

Step 4: Provide support and adequate resources

Make sure your teams have the resources and support they need to make the change a success. This can include personalized coaching for managers or specific tools such as a digital library to centralize processes.

Step 5: Encourage adaptability, flexibility, and transparency

Change can sometimes prove challenging, so it’s important that your teams remain open and flexible. Encourage experimentation and risk-taking to fully exploit your employees’ creativity and seize opportunities for improvement. All in an environment where trust reigns! ✨

💡Our tips for successful change management

Supporting change in your company is quite a task. But never fear: with the right advice, you can make it happen! At Talkspirit, many of our customers have launched digital transformations or organizational changes under our guidance. Based on our various experiences, we’ve listed a few tips for you. Here’s the list you need to follow to ensure your change management is a success:

• Communicate openly. Never underestimate the power of words! Make sure you clearly communicate the reasons for the change, the next steps, and the expected results. Stay transparent about objectives, expectations, and failures. There’s nothing like the truth to help you bounce back.

• Dare to be agile! Adopting an agile approach can help you manage change more flexibly and iteratively, enabling you to adjust strategies quickly in response to feedback and developments. In short, be as adaptable as a rubber band to bounce back from challenges and seize opportunities as they arise.

• Call on specialized coaches or consultants. Sometimes, an outside perspective can bring new insights. Turn to change management experts to guide and support you through this transition. At Talkspirit, we have Adèle Hošek, Head of Customer Experience, who is in charge of change management for our own clients. Her role? To help you monitor and understand how your company adopts the Talkspirit platform, and to share the keys with you that’ll make your project sparkle. To find out more about our tailored services, check out this page. 

Conclusion

That’s all there is! Ultimately, remember that supporting change in the workplace is not just an option, but a necessity if you want to get your teams on board for good.

By investing in a well-structured change management process and staying focused on communication, adaptability, and agility, you’re on the road to success. Take the lead. Inspire your teams. And accompany them towards a change that will benefit the whole organization! 🚀

What would you say to us walking you through the entire change management process? After all, that’s what we do! Schedule a meeting with one of our experts to receive personalized support: